Benefits & Features

Simple payroll deduction

When employees use quickcharge, on-site purchasing is fast, easy, and convenient. At hospitals, for example, busy doctors, nurses and other medical personnel can zip through cafeteria lines using quickcharge.

Debit transactions are collected through various point of sale (POS) options located throughout your organization. Purchases are downloaded to quickcharge and sent to payroll for processing.

Employees may make purchases up to a predefined limit, and the amount of the purchase is then deducted directly from their paycheck. Employees even have the option of spreading these charges over multiple pay periods, or they can choose to pay off the entire balance at one time.

Increase revenue with cash-free purchasing

quickcharge is a cost-effective solution that increases your organization’s total revenue. Long checkout lines are eliminated and the number of customers a single cashier can handle is increased.

Since purchases are faster and more convenient, employees are encouraged to stay on-site during meal breaks or other non-working hours. Cafeterias, pharmacies, gift shops, and other on-site facilities use quickcharge to increase revenue. quickcharge also reduces the number of cash transactions at the actual point of sale, which speeds employees through checkout and increases the total number of transactions.

Many organizations using quickcharge see on-site sales increase by 25 percent or more.

Create employee profiles

quickcharge is the solution for all your payroll deduction needs. The system is configured to meet specific site or employee objectives through defined parameter settings. quickcharge can import employee data from various software applications, such as time & labor, human resources or payroll.

Employees are then assigned specific spending profiles. quickcharge uses these profiles to distinguish between individuals or groups of employees, as well as determine who is a valid user at various data collection points. The profiles also help enforce a single charge limit, maximum debit balances, and the payback period.

Integration with time & payroll systems

When an employee makes a purchase, the transaction is recorded at the point of sale. quickcharge collects the debit transaction and feeds it to your time & labor or payroll application. quickcharge also has the ability to create a generic flat file for integration with third-party software. The debit transaction is then merged with employee-specific information from your database, such as company pay rules, and fed through your existing interface to the payroll system.

Access to data

quickcharge offers multilevel access to data. Access to quickcharge data is limited to the specific information needed by particular supervisors and managers.

The three standard levels of access are:

• Supervisor - User can access all areas of the application
• Limited access - User has full access to employee data entry
• Reports only access - User can view all employee data but cannot edit it

quickcharge offers customized access as well – an important feature that allows you to further restrict access to sensitive data and functions. Additional user access profiles can be custom configured from the ground up. This valuable customization feature gives managers access to necessary information, while ensuring that no one’s privacy is compromised.

Web-based technology

quickcharge is a web-based software application that is easily accessed throughout your organization. Managers can retrieve employee profiles and make on-the-spot edits, while employees can view their personal account information to verify spending. Both Microsoft SQL and Oracle database platforms are supported.

quickcharge supports your existing badge technology, making the distribution of new employee ID badges unnecessary. Supported badges include barcode, mag stripe, proximity and key FOB. A wide variety of point of sale and peripheral devices complement your solution.

Auditing and analysis

quickcharge is an effective tool for control and analysis. The quickcharge system offers complete auditing and reporting capabilities for access to all transactions.

quickcharge capabilities include:

• Auditing - quickcharge auditing capabilities are extensive and maintain audit trails for all edits. Edited transactions are left intact, and quickcharge records the changes.
• Data Reports - quickcharge also has extensive reporting capabilities that provide specific information on transactions entered at the various debit points throughout your organization. Reports can be qualified by date, type (detailed or summary), employee name or ID, debit profiles, and payroll group. Payroll groupings may be assigned to groups of employees based on department, job title, and ID.
• Employee Information Reports - These reports provide employee-specific data.
• Interface, Processing and Maintenance Reports – quickcharge supplies important information on system activities.
  

Available Data Reports include:

• Audit Report
• Daily Charge Report
• Balance Report
• Expenditure History Report
• Payment Schedule Report
  

Available Employee Information Reports include:

• Employee List Report
• Exceeding Maximum Balance
• Exceeding Maximum Terminal Balance
• Exceeding Maximum Single Charge
• Removed from Terminals Report
• Master Audit Report